104: SHIPBOARD ORGANIZATION AND ADMIN FUNDAMENTALS
104.1 Discuss the shipboard organizational structure and the duties, responsibilities and authority of:
a. Commanding Officer - CO
a. Commanding Officer - CO
b. Executive Officer - XO- Direct rep of the CO in maintaining the military and general efficiency of the ship. All department heads, other officers, and enlisted personnel are under the Ox’s orders in all matters pertaining to operation and maintenance of the ship and to the preservation of good order and discipline. Arranges and coordinates all ship’s work, drills and exercises, the personnel organization, policing of the ship, and inspections. XO sits as head of the planning board for training.
c. Command Master Chief - CMC- Principal enlisted advisers to commanding officers. Have the responsibility of keeping the CO up to date on situations, procedures, and practices that affect the welfare, morale, and well being of the enlisted crew.
d. Department Head - DH- Representative of the CO in all matters pertaining to the department. Conforms to the policies and complies with orders of the CO. Reports to the CO for the operational readiness of the department. Reports to the XO for admin matters and keeps the XO informed of reports made to the CO.
e. Division Officer - DO- Responsible under the dept head for the proper performance of the duties assigned his division and performance of his subordinates. Enlisted person’s major link in the Chain of Command.
f. Leading Chief Petty Officer - LCPO/Leading Petty Officer - LPO- Senior petty officer assigned to the division/dept. Assists the div/dept in the administration, supervision, and training of the div/dept.
g. Work Center Supervisor- Senior petty officer in charge of a maintenance group. Responsible to the dept head via the divo for 3-M system operation within the work center.
h. Damage Control Petty Officer - DCPO- Responsible for damage control functions of the division and related equipment.
i. Command Career Counselor - CCC- Responsible for Retention training, Career Training and assisting the crew in conversions and career paths.
j. Ship’s 3-M Coordinator- Responsible to the CO for the completion of all Maintenance and the training and testing of all maintenancemen.
k. Ombudsman - Liason between the CO and the family/dependants of all personnel.
l. Financial Specialist- Advise cremembers in budgeting, savings, and basic money management.
m. Drug and Alcohol Program Administrator - DAPA - Advises the CO and XO on all matters concerning the Navy Drug and Alcohol Program. Provides onboard screening, education, prevention, counseling, aftercare, and referrals.
n. Quality Assurance Coordinator - Assigned to assure the prevention of defects in maintenance and work.
o. Medical Department- Responsible for the health and well-being of the entire crew and any other persons embarked onboard.
p. Safety Officer- Responsible to the CO for the identifying safety problems and training the crew on proper safety procedures for all evolutions. Investigates all mishaps and provides a Mishap report to the NAVSAFCEN via the CO.
q. Divisional Safety Petty Officer- Responsible to the Safety Officer for identifying safety problems and completing safety mishap reports.
r. Security Manager- Responsible for the safe handling of all sensitive material.
104.2 Discuss the purpose of a shipboard battle organization in relation to the following:
b. Operations Control- To provide a capability for detection, communications, electronic warfare, electronic repair, and ship handling/maneuvering during battle conditions.
c. Weapons Control- To provide offensive/defensive weapons capability during battle conditions.
d. Engineering control- To provide propulsion and maneuverability during battle.
e. Damage Control- To provide damage repair capability during battle conditions.
f. Primary Flight Control- To provide a capability for offensive and defensive actions, emergency situations, or the debarkation of troops during an amphibious assault.
g. Mine Countermeasures Control- To provide standards for combatting mines.
h. Debarkation Control- To provide orderly debarkation of troops/equipment during an amphib assault.
b) Operational - Sets forth policies and procedures in such areas as the boat bill, cold weather, darken ship EMCON, etc…
c) Emergency - Provide and organize prescribed procedures and assign responsibilities for controlling the effects of major emergency or disaster suffered by the ship.
d) Special - Assign responsibility for a promulgated procedures for defense against sneak/swimmer attack, evacuate civilians, prisoner of war, etc.
e) Battle - Assign personnel and stations necessary to fight the ship.
f) Watch quarter and station bill - Each person in the division is listed by billet number displaying his assignments for battle, watch, operational, and emergency bills.
b) 12 O’Clock reports - Reports received by the OOD (Inport) and delivered by messenger of the watch prior 1200. Reports include aviation fuel, boat, chronometer, draft, fuel & water, magazine temp, muster report.
a. Is to reward positive actions or to negative actions. Rules for personnel counseling include (1) Ensure counseling is based upon factual information and discuss solutions to problem areas.
b. Advancement: Requirements are: proper time in rate, same grouping (e.g. FN, SN, AN, Group), advancement courses, pars, military requirements, and most of all “CO’s recommendation”.
c. Good conduct awards: Every three years starting 01Jan96. Hash mark still counts 4 yrs each.
d. Assignments: Type of duty assignments are:
Type 1- Conus shore duty;
Type 2- Conus shipboard duty;
Type 3 - Overseas shore duty but counted sea duty for rotational purposes;
Type 4 - Overseas shipboard duty; 5 - Neutral duty & 6 - Preferred Overseas shore duty.
.7 Explain the use of the following:
a. Naval message
a. Naval message
b. E-mail - Used for personal messages of a non-official status.
.8 Explain the purpose of the following message components:
a. Date time group (DTG)
a. Date time group (DTG)
b. From line - It is identified by the originator prosign FM (meaning “FROM”) and contains the designation of the originating station.
c. To line - It is identified by the action prosign “TO” and contains the designation’s of the Action addressee’s.
d. Info line - It is identified by the prosign “INFO” and contains the designation’s of the information addressee’s.
e. Classification/declassification line - The classification line is the first line of the text and immediately follows the BT that separates the heading and text. This line indicates the message classification and provides the Standard Subject Identification Code (SSIC).
f. Standard subject identification code (ssic) - The Standard Subject Identification Code (SSIC) identifies the subject matter of the message. The SSIC is preceded and followed by two slant signs; also the SSIC always contains five digits corresponding to the particular subject matter, preceded by the letter N. Example: UNCLAS //N02000//
g. Subject line - The subject line indicates the basic contents of the message
h. Passing instructions - Specific elements at the beginning of the text, these elements may be flag words, code words, subject lines, for, from, pass to and outgoing/incoming message references. These elements are a means of indicating that the text of the message is to receive the attention of the indicated individual or office without necessarily limiting the normal distribution.
i. Reference line - Reference lines are used to avoid repeating lengthy quotations or references within the text of a message. A reference may be any message, document, correspondence, or telephone conversation that is pertinent to the message.
j. Amplifying information line - Used for a single reference.
k. Narrative information line - Used for multiple references.
l. Text - The part of the message that contains the thought or idea that the drafter desires to communicate.
.9 Explain what each of the following enlisted service record pages are and what entries are made on each.
a. Page 2 - (Dependent Application/Emergency Data Form) b. Page 4 - NAVPERS 1070/604 (Awards & Qualifications) c. Page 13 - Administrative Remarks
104.10 State the purpose and discuss the contents of (EDVR).
.11 Explain the use of a Report and Disposition of Offenses (NAVPERS 1626/7).
Also called the
Court Memorandum: Page 7 of the enlisted service record. It shall be used to record court-martial and nonjudicial punishment that affect pay.
.12 Define the following in reference to a personal misconduct determination:
a. In line of duty
a. In line of duty
b. Not in line of duty, not due to member’s own misconduct - Determination would occur when misconduct is not involved, but an injury or disease is contracted by a servicemember which falls within one of four other exceptions to the LOD presumption (desertion; UA; confinement as a result of a civilian conviction; or confinement pursuant to sentence by a general court-martial that included an unremitted dishonorable discharge. (e.g. A servicemember has been UA for 8 months and is injured while lawfully crossing a street. The injuries were not the result of negligence.
c. Not in line of duty, due to member’s own misconduct - A determination of “misconduct” always requires a determination of “not in the line of duty.”
104.13 Discuss the purpose of the Command Managed Equal Opportunity (CMEO) Program in relation to:
a. Command Training Team
a. Command Training Team
b. Command Assessment Team - Every command with 50 or more personnel is required to have a CAT to conduct command assessments. The XO chairs the CAT which includes the CMC, CCC, PO, LO, CMEO Officer, CTT leader and at least one dept head. The CAT meets quarterly (minimum)
c. Navy Rights and Responsibilities (NR&R) Workshop - Is conducted by the CTT for all personnel within 90 days of check-in and annual refreshers in conjunction with the command assessment.
d. Command Assessment - Command assessment are required within 6 months following change of command and at minimum annually thereafter.
e. Plan of Action and Milestone (POA & M) - Personnel are routinely informed of the status resulting from the annual command assessment.
f. Immediate Superior in Command - COMPHIBGRU ONE; ISICS are required to inspect EO as a special interest item during subordinate command inspections.
104.14 Discuss the concept of Operational Risk Management (ORM)
b. Increases our ability to make informed decisions by providing the best baseline of knowledge and experience available. c. Is an effective tool for maintaining readiness in peacetime and success in combat without infringing upon the prerogatives of the Commander.
104.15 Explain the following as they apply to ORM:
Begin with an outline or chart of the major steps in the operation or operational analysis. Next, conduct a preliminary hazard analysis by listing all of the hazards associated with each step in the operational analysis along with possible causes for those hazards
b. Assessing hazards
For each hazard identified, determine the associated degree of risk in terms of probability and severity. Although not required, the use of a matrix may be helpful in assessing hazards.
c. Making risk decisions
Develop risk control options. Start with the most serious risk first and select controls that will reduce the risk ot a minimum consistent with mission accomplishment. With selected controls in place, decide if the benefit of the operation outweighs the risk. If risk outweighs benefit or if assistance is required to implement controls, communicate with higher authority in the chain of command.
d. Implementing controls
The following measures can be used to eliminate hazards or reduce the degree of risk. These include: Engineering controls, administrative controls, and personnel protective equipment.
Conduct follow-up evaluations of the controls to ensure they remain in place and have the desired effect. Monitor for changes which may require further ORM. Take corrective action when necessary.